BREAKING NEWS: Injunction Issued on New Overtime Laws
On November 22, 2016, U.S. District Judge Amos Mazzant granted a preliminary injunction on the new overtime rules that were to take effect December 1, 2016. U.S. District Judge Amos Mazzant III ruled in favor of the plaintiffs who argued that the new OT rules would have caused an an increase in government costs in their states and would…
Who is FICA?
FICA stands for “Federal Insurance Contributions Act.” This is the law that funds both Social Security and Medicare through payroll taxes. Churches share this cost with their employees. Your FICA contributions earn Social Security credits. For 2016, you need to make $1,260 in wages to earn one credit. You can earn up to four credits a…
Keeping Employee Files
In order to comply with regulations and be able to find information quickly when necessary, churches should actually keep several different files for all their employee records. Typically, those files should be: The Personnel File This file should only contain information that relates to an employee’s job and job-related decisions, such as applications, performance reviews,…
Three Administrative Steps when Hiring Employees
Step 1. Set up Records for Withholding Taxes According to the IRS, you must keep records of employment taxes for at least four years. Keeping good records can also help you monitor the progress of your church, financial statements, identify sources of receipts, keep track of expenses, and payroll tax returns, etc. Below are three types of withholding taxes you…
Employee Handbook Checklist
The following topics are considered essential in every employee handbook: Welcome to the Church: Letter from the Pastor Brief history of the church Mission and vision statement Rules and Procedures: Working hours Lunch periods and breaks Holidays, vacations and sick leave Family and medical leave Disability accommodation requests Jury duty Military leave Personal calls/mail/e-mail Personal…
Clergy Employee Enrollment
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First Name Last Name Organization Type –None–ChurchSchoolMinistry Number of Paid Staff Payroll Frequency WeeklyBi-weeklyTwice a monthMonthly How do you currently process payroll? VolunteerPaid StaffPayroll Service CompanyCPAOther Name of Outsource Payroll Company Annual Outsource Payroll Cost Phone Number Email Address Church / Organization Name Church/Organization Address Church/Organization City Church/Organization State –None–AlabamaAlaskaArizonaArkansasCaliforniaColoradoConnecticutDelawareDistrict Of ColumbiaFloridaGeorgiaHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew…
Clergy Dual Status
Clergy Dual Status Employment Status for Other Tax Purposes Even though for social security tax purposes, you are considered a self-employed individual in performing your ministerial services, you may be considered an employee for income tax or retirement plan purposes. For income tax or retirement plan purposes, some of your income may be considered self-employment…
Missing Clergy W-2 Form
Ministers working for a church or church agency should receive a Form W-2 by January 31, 2014. Ministers who report their federal income taxes as self-employed on Form 1099, may face a significant risk of additional taxes and penalties, if they are audited and reclassified as employees by the IRS. Before you file your 2013…
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