Year-end Payroll, Simplified
The key to successfully completing year-end payroll and tax filing tasks is planning. This page will gives you the tools you need to meet year-end payroll deadlines, avoid costly fees and penalties, and save your ministry resources. 

W-2s / 1099s Forms
Clergy Financial Resources will not be mailing W-2 and 1099 forms directly to your employees and independent contractors. 

PLEASE READ:

Patriot Platform (www.approvepayroll.com)
The W-2 and 1099 forms will be uploaded into the employee’s portal. This task will need to be initiated by you. Instructions will be provided. 

Deadline

12/15/2023 – Review Employee and Independent Contractor Information for accuracy and make necessary changes.

12/25/2023 & 12/26/2023- Clergy Financial Resources’ office will be closed.

12/26/2023 – Avoid fees for W-2 and 1099 corrections by making changes now. You’ll want to update or correct any missing amounts with the following link.

Note: Any 2023 changes submitted after this date, will incur a $100.00 late fee plus the cost of filing or correcting forms.

12/27/2023 – Run final payroll of the year. (Payday Friday 12/29/2023)

1/1/2024 – Clergy Financial Resources’ office will be closed.

1/31/2024 – Deadline for your ministry to distribute W-2 and 1099 forms.

The last day you can submit final 2023 payrolls with a December check date, including bonus, or other special payrolls, is 12/27/23. Payrolls submitted after this date may incur penalties and interest charges.

By 12/26/2023, you’ll want to update or correct any missing reportable income. The following list may provide some guidance for your review.

You’ll want to update or correct any missing amounts with the following link.

Note: Any 2023 changes submitted after this date, will incur a $100.00 late fee plus the cost of filing or correcting forms.

• Clergy salary
• Clergy housing
• Manual checks
• Third-party sick payments
• Group term life insurance (Over $50,000)
• Dependent care benefits
• Moving expenses paid by the church (directly to the employee or moving company)
• Cafeteria plans (CAFE 125)
• Employee retirement plans (Salary reduction 403(b) plans
• Paid time off
• Taxable fringe benefits
• Personal use of a church-owned vehicle
• Health Allowance
• Medi-Share type of insurance
• HSA (Health Saving Account)
• QSERHA contributions
• Non-cash payments. i.e. gifts cards, etc
• Ministry and auto allowances not paid through the payroll system – Do not report qualified reimbursements
• Other necessary adjustments to employee wage and tax amounts