Can I limit W-4 changes?

Can I limit the number of times an employee makes changes to their W-4? No. IRS guidance states that an employee has the right to make changes to their Form W-4 as often as they would like, and you, as the employer, need to make those changes, even if they’re frequent. The only exceptions are…

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What if we pay one employee the wrong amount?

What if we pay one employee the wrong amount? Can we wait to pay the difference on their next check? Don’t wait. If the employee was underpaid, it is in your best interest to pay the employee the difference immediately. Wages are due on the regular payday for the pay period covered, as required by…

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W-4 Instructions for Clergy

The W-4 form contains five steps. Not every step is applicable to every employee, so some sections might correctly remain blank. Step 1. Here, clergy and nonclergy would provides personal information. Make sure the name, address, and social security number entered match what Payroll has on file. This section also asks filing status: single or…

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Three Common Church Payroll Mistakes

Three Common Church Payroll Mistakes Payroll and taxes are usually a confusing topic for churches that can easily find themselves in trouble with the IRS if payroll taxes are not reported correctly. For churches, payroll taxes can be especially tricky due to the dual-tax status of their pastoral staff. There is a widespread misunderstanding among…

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ICHRA Reporting Requirements

ICHRA Reporting Requirements Individual Coverage Health Reimbursement Arrangements (ICHRAs) first became available in 2021. ICHRAs allow employers to reimburse employees for individual health insurance coverage (or Medicare coverage) that employees obtain on their own. ICHRAs provide employers with an alternative to offering traditional group health insurance coverage to employees. Although ICHRAs may not be a…

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Online W-2 and 1099 Filing for Churches

Start Filing W-2 and 1099 Forms today! Online W-2 and 1099 Filing for Churches The W-2 Form is probably one of the most common tax forms used by churches today, as every employee must receive one prior to filing their income taxes out and every employer must produce them. The mere mention of filing a…

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W-2 vs. 1099: Which workers get which?

W-2 vs. 1099: Which workers get which? As the economy continues to expand, churches now more than ever need to possess a thorough understanding of the classification for each person performing services for the church. Knowing whether the IRS views someone as your employee or as an independent contractor dictates tax obligations and associated paperwork,…

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The Myths of the 1099-NEC forms

The Myths of the 1099-NEC forms 1099-NEC is a new form, as of the 2020 tax reporting year that has replaced some of the functions of 1099-MISC.  The IRS requires you to report information about people who perform work for the church but are not on the payroll. This involves filling out Form 1099-NEC: Nonemployee Compensation. Unlike…

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W-4 Withholding Calculator for Clergy

W-4 Withholding Calculator for Clergy According to IRS rules, income tax withholding for ministers is voluntary.  If you do not complete a W-4 form, or if you indicate “exempt”, no federal tax will be withheld, and you should make quarterly estimated tax payments.  Alternatively, you can complete Form W-4 so that your church withholds a…

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Are Church Musicians Employees?

Are Church Musicians Employees? If your church pays musicians to perform during services or other events, you’ll need to determine if they are employees or independent contractors. The biggest distinction between W-2 employees and 1099 workers is the amount of control you have over them. With a W-2 employee, you have the right to direct the…

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