Can I limit W-4 changes?

Can I limit the number of times an employee makes changes to their W-4? No. IRS guidance states that an employee has the right to make changes to their Form W-4 as often as they would like, and you, as the employer, need to make those changes, even if they’re frequent. The only exceptions are…

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Can I reclassify an employee from exempt to nonexempt status?

We would like to reclassify an employee from exempt to nonexempt status. Is it okay to do this? What do we need to do to change their status? Yes, it’s possible to make this change. Any employee can be classified as a nonexempt employee, although we generally recommend that all employees in the same role…

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ICHRA Requirements for Reimbursement

ICHRA Requirements for Reimbursement There are no limits to how much a church can offer for reimbursement under ICHRA. This is a big difference from QSEHRA which has rather restrictive limits. With ICHRA, churches can offer as much or as little as they’d like as long as it’s offered fairly to each class. In addition, employers can choose…

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Can a church have different PTO policies for job categories?

Can a church have different PTO policies for job categories? Employers can generally offer different PTO benefits to different employees as long as there is a valid and non-discriminatory business reason for doing so. We would recommend mentioning your policy variations in your employee handbook to be clear on the subject. With that said, it…

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Can a part-time employee be exempt?

Can a part-time employee be exempt? Yes, a part-time employee may be classified as exempt. The minimum salary and duties requirements must still be met, of course. And the minimum salary cannot be prorated when an exempt employee works part-time. In other words, the federal requirement to pay $684 per week (or the higher state minimum salary) will…

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Should we have a COVID section in our employee handbook?

Should we have a COVID section in our employee handbook? While COVID will continue to affect our workplaces for some time, we generally recommend not adding COVID policies directly to your handbook. Guidance from the Centers for Disease Control and Prevention (CDC) continues to evolve, and federal and state laws related to the pandemic will…

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Do managers need to be classified as exempt?

Do office managers need to be classified as exempt under the Fair Labor Standards Act? No, it’s fine to classify office managers as nonexempt. You are under no obligation to classify any employees as exempt, even if they meet the criteria under the Fair Labor Standards Act. You could have an entire workforce of nonexempt…

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What is an exit interview?

What is an exit interview? An exit interview is a conversation with a departing employee about their time at the church and the reason for their departure. It’s completely optional, but some employers conduct them to learn about workplace issues they may want to address. Exit interviews can be a good opportunity to get the…

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When does Form I-9 need to be completed?

When does Form I-9 need to be completed? All new employees must complete Section 1 of Form I-9 on (or before) their first day of employment. Then, within three business days following their start date, they must submit acceptable proof of their identity and eligibility to work in the United States. As for your end,…

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Is it Vacation or Paid Time Off?

Is it Vacation or Paid Time Off? Traditionally, churches offered separate paid time off benefits to employees, such as paid vacation, sick leave, and personal days.  However, in the past decade, many churches have moved to a more flexible Paid Time Off or “PTO” benefit that incorporates all policies into one all-inclusive PTO plan. The…

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