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Complimentary worksheet

Mileage Log for Ministers and Churches

Record each trip as it happens and total your miles by purpose at the 2026 IRS mileage rates. A complimentary Excel log for ministers and church staff.

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Good records make mileage count

Mileage reimbursed under your church’s accountable plan is tax-free, but only with good records. Log each trip as it happens, with the date, purpose, where you went and your odometer readings, and the log totals your miles by purpose at the 2026 IRS rates.

What’s inside

What the worksheet does

  • Date, time and description of each trip
  • Purpose: business or ministry, medical, charitable or personal
  • Starting point, destination and odometer readings
  • Miles figured for you
  • Totals by purpose at the 2026 IRS rates: 72.5¢ business, 20.5¢ medical, 14¢ charitable
  • A “How to use” tab and a printable layout
How to use it

Three steps

1

Log each trip

Enter the date, a short description, the purpose and your odometer readings as you go.

2

Review the totals

The log totals your miles by purpose and multiplies them by the 2026 IRS rates.

3

Turn it in or keep it

Submit it with your reimbursement request, or keep it with your tax records.

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Ministers: ask about an accountable reimbursement plan

Your church can reimburse business miles tax-free under an accountable plan. Commuting between home and church is generally personal mileage. Keep this log as your record.

Related

Forms, guides and services

FAQ

Common questions

What are the 2026 IRS mileage rates?
72.5 cents per mile for business, 20.5 cents for medical (and moving for active-duty military), and 14 cents for charitable driving.
What should I record for each trip?
The date, where you went, the business or ministry purpose, and the miles driven. Recording trips as they happen is the best support if the IRS asks.
Does driving from home to church count?
Generally no. Commuting between home and your regular place of work is personal mileage. Trips from church to a hospital visit or a meeting usually count as business.
Is the mileage log really complimentary?
Yes. Enter your name and email and the download starts right away. We also email you the link.

Questions about a worksheet?

We’re glad to help.

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